Learn Common English Phrases for Business Meetings

By M.Akmal
April 3, 2020

Business meetings are of great importance when it comes to the progress of company.

Meetings are important where major decisions are made regarding company issues, strategies are made for the betterment and better formation of company, decisions are made to promote, demote someone.

The future of any business needs official meetings in whihc high official of the companies are required to present within to discuss further strategies with other staff.

Such high official meetings and presentations somehow need proper communication and conversational skills especially for a person who is hosting it and presenting it.

We know that hosting, holding, attending and organizing meetings needs enough time so if you are the person, who is ready to hold, organize, host and attend the meeting then you must hold remarkable conversational and presentable skills within you to get the desired aim of meeting.

Here are completely step by step helpful English phrases that you need to know while hosting a business meeting(s).

Calling Up A Meeting

If you feel there is something that should be talked about amongst the group, you might need to 'call a meeting a', or you might be 'called to a conference' by another associate or predominant.

Business meetings can be declared verbally in the office, by posting on release sheets or (most normally nowadays) attendees are welcomed by email.

In the event that a verbal declaration is made, it ought to dependably be caught up by composed affirmation.

If anybody is relied upon to 'have the floor' (have a part of the meeting) or give particular data, then remember to tell them in personal (or by telephone if they're not available at that time) of their obligation, so they have room schedule-wise to get ready.


Good Afternoon Everyone,

There will be a meeting next week from now Thursday (26th) at 3pm in Room 5C.

All staff in the Sales department is required to attend this meeting, as we will talk about our business plan system for the following quarter.

We're having this meeting sooner than normal because of the sudden surge of prevalence encompassing our most recent product.

If you don't mind come arranged with your ideas, inquiries, proposals for further advancements and any inquiries, as we won't have room schedule-wise to talk about this during top time.

It is requested to be calm and patient within meeting as it would be long for 3 hours approximately.



Writing Agenda (Topics to be discussed in meeting/ Reason of meeting)

Any meeting is called up for some specific reason or Agenda.

If you are a host who will represent a meeting, then you must have clear vision of Agenda that you will discuss during the meeting.

Writing Agenda is as important as writing outline of an essay so that you can easily presume the theme of essay.

One most famous idiom I must use here' Time Is Money'.

If you have a clear Agenda of calling up a meeting then you will experience your meeting run smoothly.

Having clear meeting points, setting time limits per topic, adhering to the motivation, and knowing how to 'get back on track' are key segments of a successful meeting.

The attendees will probably give contribution by making inquiries and offering input in the meeting that they realize what's in store.

Assigning Duties To Other Staff Members

If you are hosting a meeting, you may choose to allocate certain or specific duties to other staff members, for example, taking minutes within the meeting (keeping a record of who goes to and what is examined), talking around a specific topic, giving figures or information on a particular theme.

If you are hosting it and might want to designate a part to somebody, recollect giving them a lot of notification so they can plan what you have requested that they do.
Recording A Meeting

This as a rule comprises of keeping a complete list of the participant's names, and recording everything that is examined, if it should be talked about again or check later on.

If you are not acquainted with taking minutes, then it might regard have a framework before going into the meeting to guide you through everything that should be recorded.

A standard framework ought to include:

  • The theme of the meeting/principle things on the plan
  • Meeting subtle elements (time, place, host, start time, end time)
  • A list of participants to be ticked off (or a clear list for participants to sign)
  • Remember, you do not need to record every single word that is spoken!
  • Only a brief outline of what is discussed, and all significant points that are made by any of the participants.

Starting Meeting

Toward the begin, while the participants are arriving, having refreshments or getting settled into their seats, it is pleasant to make chit chat with others (affable discussion about immaterial or uncontroversial matters).

This for the most part fills any unbalanced hushes while individuals are holding up to start.

Sample English phrases for starting, welcoming and apologizing at the start of meeting

  • Right, everybody has arrived now, so we should begin.
  • If we are all here, how about we begin the meeting.
  • Since everybody is here, might we start?
  • Should we get serious?
  • Indeed, since everybody is here, we should begin.
  • OK, we have a great deal to cover today, so we should kick off.
  • Hi everybody. Much obliged to you for coming today.
  • Alright, how about we start. Firstly, I'd like to welcome all of you.
  • Much obliged to all of you for coming at such a spur of the moment announcement.
  • I truly welcome your participation to this meeting.

Following Agenda

  • We are here today to discuss …
  • We are here to talk about …
  • Our primary point today is to …
  • I've assembled this conference today to …
  • As should be obvious here on the plan …
  • Firstly, we'll be discussing …
  • Above all else, we'll talk about …
  • After that, we'll be taking a gander at …
  • Taken after by …
  • In the event that time permits, we will likewise cover …

Asking For Any Feedback And Suggestion

  • Sorry, Couldn't agree with you more
  • I totally agree with …
  • Would I be able to simply say one thing please?
  • If I could simply come in here …
  • I might simply want to add …
  • May I come in here please?
  • Apologies, might you be able to talk up a little please? I can't hear you at the back.
  • In the event that I could have an opportunity to represent a minute please.
  • I'm happy you brought that up. I'd like to include …
  • I'm apprehensive I'd need to disagree with you on that.

Asking for Clarification

(when you don't understand something)

  • I don't exactly follow you. What precisely do you mean?
  • Do you imply that … ?
  • So you're stating that …
  • You did say … isn't that right?
  • I don't understand. Could you please clarify or elaborate your stance?
  • I'm perplexed I don't exactly comprehend what you're getting at.
  • Would you be able to please disclose to me how that is going to work?

Bringing The Meeting To An End

  • Is there some other business?
  • Does anybody have some other business?
  • Some other business?
  • Let me quickly go over today's fundamental focuses.
  • To aggregate up …
  • Right, why don't we compress what we've conceded to today.
  • Should I go over the principle focuses before we suspend?
  • I figure that will be just for now, thank you for joining in. Might anybody want to make any last focuses?
  • On the off chance that there are no further focuses, I'd like to conclude the meeting.
  • Before we close the meeting, I'd like to quickly abridge the primary focuses …
  • I think we ought to complete here.
  • We appear to have been exceptionally productive today, so how about we wrap up right on time.
  • We have secured everything on the plan, so how about we end it here.
  • In the event that there is nothing else to include, I'd like to defer the meeting.
  • Before you leave, please recall to sign the participation sheet
  • I nearly neglected to say… .
  • I'd like to thank (name) for …

Along getting all these important points and English phrases within your mind, call up a meeting, assign or allocate duties to other staff members, take minutes, start a meeting, remain focused and close a meeting!

I trust that the information gave in this site helps you to feel more sure when you enter a meeting room, realizing that you are furnished with all the fundamental expressions that you may need to utilize.

Muhammad Bilal Arshad



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